The Executive Assistant position is to be part of the Administrative Group that supports the C-Suite (CEO, CMO, COO, CLO, CFO) as well as the VPs and Associate VPs of the company. The regular tasks include, without limitation, i) Calendar & Meeting Management, ii) Communication Management, iii) Travel Management, iv) Document Management and v) Special Projects
Tasks will include handling of confidential information with the highest discretion and activity prioritization exercising independent judgment. Some of the officers of the company travel frequently and discretion in handling certain business matters in their absence, including calls and correspondence, will be required. These duties will be apportioned and shared among the group in a fair and equitable manner.
This role requires superior attention to detail, great organization and prioritization skills, the ability to anticipate and plan to meet tight deadlines, all while juggling multiple critical requests. The EA should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. An ideal team member will be able to work well independently but also be flexible enough to be directed at times.
Flexibility and outstanding problem-solving skills are an absolute must. Dedication to the executive level is required as in this role one may be called upon day and night to support the required needs of company leaders. This position requires a strong work ethic, imagination, self-driven and proactive problem-solving skills to enable our company to collectively helps its clients achieve their healthcare visions.
The Administrative Support Department’s mission is to support the administrative and clerical needs of the executives. A staggered schedule, to accommodate the national service model, will be developed and overseen by the Head EA. The model can and will change based on real-time feedback. Each EA will have their standard coverage, however cross coverage and fluency is required for late days/call/PTO.
Special projects will be assigned by the head EA based on the timing, knowledge-skill requirements and other factors.
The Head EA may be a static post or rotated.
Calendar and Meeting Management
Other projects, tasks, and activities at the discretion of superiors
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.
Employees may be directed to perform job-related tasks other than those specifically presented in this description.