Somnia Inc.

Medical Office Coordinator - St. Joseph's Medical Center

Job Locations US-CA-Stockton


  1. Overview: The Medical Office Coordinator will report to the SJMC/SJGH Practice Administrator and will be responsible for assisting the SJMC/SJGH Practice Administrator with all daily practice operations, including the assigned site(s) acute pain models, as well as


  1. Assist Practice Administrator with HR Related tasks
    • Weekend and Holiday call schedule sent to hospital distribution list
    • Maintenance of staff contact list and send to hospital distribution list as changes occur
    • Assist with local credentialing Works with the Practitioners, Somnia and the Providence Medical Staff Office to ensure all Practitioner’s credentials are up to date.
    • Annual HIPAA compliance forms management.
  2. Quality Management
    • Assist with the collection of Risk Reports. OPPE/FPPE files created on the Anesthesia shared drive; final reports sent to Somnia as scheduled. 
    • Management of the collection and distribution of dosimetry badges and prepares quarterly reports and submits to the Hospital.
    • Assist in the collection of OB Patient Surveys.
  3. Administrative support to Medical Director and Regional Practice Administrator
    • Appointment scheduling
    • Attend hospital meetings as department representative as needed
  4. Billing cycle support
    • Assist the Practice Administrator to ensure the review of all charts and the collections of operative notes, anesthesia records, Outcomes Forms, and Incident Forms.
    • Reviews all Outcomes Forms to ensure completeness and accuracy daily.
    • Review and assist as need that the daily billing spreadsheets are completed and submitted to the billing company on a daily basis.
    • Identifies problem areas and works with Practice Administrator to define a plan for solutions, implements the workflow and monitors the progress.
    • Assist with the review of IRs on a daily basis
    • Assist with Quarterly and Monthly Case reconciliations
  5. Assist with site-by-site reconciliations
    1. Each pain encounter being documented via 1 (record), 2 (ultrasound) or 3 (follow-up note) documents for every documented pain encounter, including a QA form
    2. Reconciliation of 9.a. with MedAc


  1. *Other duties as assigned




  • Bachelor’s degree preferred or 2-5 years’ equivalent experience.
  • Follow up initiatives crucial.
  • Strong organization skills with a problem-solving attitude.
  • Strong interpersonal & communication skills (both written and verbal).
  • Proficiency: Microsoft Word (Intermediate/Advanced), Outlook (Intermediate), Zoom (Intermediate), Excel (Intermediate/Advanced), PPT (Intermediate/Advanced).
  • Availability: Standard work schedule with night and/or weekend as needed.


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