Somnia Inc.

Medical Office Coordinator

Job Locations US-MI-Saginaw


We enjoy what we do every day because we’re part of a team that collaborates and innovates to deliver the best clinical outcomes and patient experiences at hospitals, surgery centers, and medical offices nationwide.


  1. Overview: The Medical Office Coordinator will be responsible for assisting the Practice Administrator with all daily practice operations at Ascension St. Mary’s Hospital.


  1. Assist Clinical Leadership with HR Related tasks
    • Weekend and Holiday call schedule sent to hospital distribution list
    • Maintenance of staff contact list and send to hospital distribution list as changes occur
    • Assist with local credentialing Works with the Practitioners, Somnia and the Providence Medical Staff Office to ensure all Practitioner’s credentials are up to date.
    • Annual HIPAA compliance forms management.
  2. Quality Management
    • Assist with the collection of Risk Reports. OPPE/FPPE files created on the Anesthesia shared drive; final reports sent to Somnia as scheduled. 
    • Management of the collection and distribution of dosimetry badges and prepares quarterly reports and submits to the Hospital.
    • Assist in the collection of OB Patient Surveys.
  3. Administrative support to Medical Director
    • Appointment scheduling
    • Type agendas and meeting minutes
    • Attend hospital meetings as department representative as needed
  4. Billing cycle support
    • Ensure the review of all charts and the collections of operative notes, anesthesia records, Outcomes Forms, and Incident Forms.
    • Reviews all Outcomes Forms to ensure completeness and accuracy daily.
    • Review and assist as need that the daily billing spreadsheets are completed and submitted to the billing company on a daily basis.
    • Identifies problem areas and works with Practice Administrator to define a plan for solutions, implements the workflow and monitors the progress.
    • Assist with the review of IRs on a daily basis
    • Assist and Review data entry on daily and quarterly reports
    • Assist with Quarterly and Monthly Case reconciliations


  • 401(k)
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance




*Other duties as assigned




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