Somnia Inc.

Medical Office Coordinator

Job Locations US-WA-Everett


The Medical Office Coordinator will be responsible for assisting the Practice Administrator with all daily practice operations at Providence Regional Medical Center in Everett, WA.


  1. Assist Practice Administrators at Somnia Hospital facilities with HR Related tasks
    • Maintenance of staff contact list and send to hospital distribution list as changes occur
    • Assist with Somnia hospital facilities credentialing Works with the Practitioners, Somnia and the Practice Administrators to ensure all Practitioner’s credentials are up to date.
    • Annual HIPAA compliance forms management.
  2. Quality Management
    • Assist with the collection of Risk Reports. OPPE/FPPE files created on the Somnia SharePoint drive; final reports sent to Somnia as scheduled. 
    • Reconciliation of MTC Outcome Forms.
  3. Administrative support to Medical Director and Practice Administrator
    • Weekend and Holiday call schedule sent to hospital distribution list
    • Distribute schedule to other hospital departments and post in the OR
    • Audit anesthesia card for expired medications weekly
    • Onboard clinicians; tour the hospital and request badge and parking permits
    • Appointment scheduling
    • Type agendas and meeting minutes
    • Attend hospital meetings as department representative as needed
    • Attend daily huddle call as required
  4. Billing cycle support
    • Review all charts and the collections of operative notes, anesthesia records, Outcomes Forms, and Incident Forms
    • Review and complete IRs daily
    • Reviews all Outcome Forms to ensure completeness and accuracy daily
    • Advise clinicians of missing Outcome Forms
    • Review and ensure that the daily billing spreadsheets are completed and submitted to the billing company daily
    • Input case counts into SIMS
    • Identifies problem areas and works with Practice Administrator to define a plan for solutions, implements the workflow and monitors the progress
    • Assist and Review data entry on daily and quarterly reports
    • Complete the Quarterly and Monthly Case reconciliations.



*Other duties as assigned



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