The Medical Office Coordinator will be responsible for assisting the Practice Administrator with all daily practice operations at Providence Regional Medical Center in Everett, WA.
Responsibilities
Assist Practice Administrators at Somnia Hospital facilities with HR Related tasks
Maintenanceof staff contact list and send to hospital distribution list as changes occur
Assist with Somnia hospital facilities credentialing Works with the Practitioners, Somnia and the Practice Administrators to ensure all Practitioner’s credentials are up to date.
Annual HIPAA compliance forms management.
Quality Management
Assist with the collection of Risk Reports. OPPE/FPPE files created on the Somnia SharePoint drive; final reports sent to Somnia as scheduled.
Reconciliation of MTC Outcome Forms.
Administrative support to Medical Director and Practice Administrator
Weekend and Holiday call schedule sent to hospital distribution list
Distribute schedule to other hospital departments and post in the OR
Audit anesthesia card for expired medications weekly
Onboard clinicians; tour the hospital and request badge and parking permits
Appointment scheduling
Typeagendas and meeting minutes
Attend hospital meetings as department representative as needed
Attend daily huddle call as required
Billing cycle support
Review all charts and the collections of operative notes, anesthesia records, Outcomes Forms, and Incident Forms
Review and complete IRs daily
Reviews all Outcome Forms to ensure completeness and accuracy daily
Advise clinicians of missing Outcome Forms
Review and ensure that the daily billing spreadsheets are completed and submitted to the billing company daily
Input case counts into SIMS
Identifies problem areas and works with Practice Administrator to define a plan for solutions, implements the workflow and monitors the progress
Assist and Review data entry on daily and quarterly reports
Complete the Quarterly and Monthly Case reconciliations.